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P     Annual General Meeting

  • There shall be an Annual General Meeting of the Charity which shall be held in the month of September in each year or as soon as practical thereafter
  • Every Annual General Meeting shall be called by the Executive Committee. The Secretary shall give at least 21 days notice of the Annual General Meeting to all members of the Charity. All the members of the Charity shall be entitled attend and vote at the meeting
  • Before any other business is transacted at the first Annual General Meeting the persons present shall appoint a Chairman of that meeting. The Chairman shall be the Chairman of subsequent Annual General Meetings but he or she is not present before any other business is transacted, the persons present shall appoint a Chairman at the meeting.
  • The Executive Committee shall present to each Annual General Meeting the report and accounts of the Charity for the preceding year
  • Nominations for election to the Executive Committee must be made by members of the Charity in writing and must be in the hands of the Secretary of the Executive Committee at least 14 days before the Annual General Meeting. Should nominations exceed vacancies, election shall be by ballot.

Q   Special General Meetings

The Executive Committee may call a Special General Meeting of the Charity at any time. If a least 10 members request such a meeting in writing stating the business to be considered, the Secretary shall call such a meeting. At least 21 days notice must be given. The notice must state the business to be discussed.

R    Procedure at General Meetings

  • The Secretary or other person specially appointed by the Executive Committee shall keep a full record of proceedings at every General Meeting of the Charity.
  • there shall be a quorum when at least one tenth of the number of members of the Charity for the time being or ten members of the Charity, whichever is the greater, are present at any General Meeting.

S     Notices

Any notice required to be served on any member of the Charity shall be in writing and shall be served by the Secretary of the Executive Committee on any member either personally or by sending it through the post in a prepaid letter addressed to such member at his or her last known address in the United Kingdom. and any letter so sent shall be deemed to have been received within 10 days of posting.

T      Alterations to the Constitution

  • Subject to the following provisions of this clause the Constitution may be altered by a resolution passed by not less than two thirds of the members present and voting at a General Meeting. The notice of the General Meeting must include notice of the resolution, setting out the terms of the alteration proposed.
  • No amendment may be made to clause A (the nameof the Charity clause) Clause C (the Object clause) Clause H (Executive Committee members not to be personally interested clause) Clause V (dissolution clause) or this clause without the prior consent in writing of the Commissioners.
  • No amendment may be made which would have the effect of making the Charity cease to be a Charity at law.
  • The Executive Committee should promptly send to the Commission a copy of any amendment made under this clause.


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